Company Overview

Piano’s Digital Experience Cloud empowers organizations to understand and influence customer behavior. By unifying customer data, analyzing behavior metrics, and creating personalized customer journeys, Piano helps brands launch campaigns and products faster, strengthen customer engagement and drive personalization at scale from a single platform. Piano recently acquired SocialFlow, a social distribution and monetization platform that is purpose-built for media companies. The technology enables the world’s most successful publishers to easily distribute engaging social content while providing them monetization opportunities from both advertising and subscriptions. Together, we enable our clients to optimize their content sharing on Facebook, Twitter, Pinterest, Instagram, and LinkedIn, with more to come. Headquartered in Philadelphia with offices across the Americas, Europe, and Asia Pacific, Piano serves a global client base, including Air France, the BBC, CBS, IBM, Kirin Holdings, Jaguar Land Rover, LinkedIn, Nielsen, The Wall Street Journal and more. SocialFlow by Piano is being developed in Berlin and SocialFlow clients are looked after by our team in New York. Piano has been recognized as one of the fastest-growing, most innovative technology companies in the world by the World Economic Forum, Red Herring, Inc., and Deloitte. For more information, visit piano.io.

The ideal candidate for this role is detail-oriented, a team player, and enjoys working with people. To excel, you should be organized, thorough, and efficient. Your primary responsibilities will include maintaining a comfortable working environment, managing office supplies, handling inventory, coordinating with vendors and service providers, and organizing team-building activities in collaboration with the HR Manager. Additionally, you will be responsible for preparing accounting documents, managing payments and payroll, including cash box summaries, sick leave reviews, and vacation days transfers.

Position Details:

• Work Hours: 20 hours per week, preferably from 9:00 AM - 1:00 PM daily or 8:00 AM - 1:00 PM Monday to Thursday. Flexible scheduling may be discussed during the interview.

Key Responsibilities:

• Perform daily office management tasks, including coordinating catered lunches, stocking office supplies, and maintaining office equipment.
• Act as a liaison between departments and vendors to resolve administrative issues and inquiries.
• Manage relationships with the landlord and other key vendors.
• Oversee employment contract signing and onboarding/offboarding documentation.
• Welcome new employees with hardware/software setup, welcome packets, and issue management.
• Organize office events and parties, including coordinating decorations, food, and invitations.
• Prepare payroll-related reports and process payroll payments.
• Assist with employee income tax documentation.
• Handle incoming and outgoing mail, including sending physical documents by post.
• Perform other ad-hoc controlling, improvement projects, and administrative tasks.

Requirements

Education:

• Relevant qualifications for the position, including higher professional education.
• Bachelor’s or Master’s degree preferred.

Language Skills:

• Upper intermediate English (B2).
• Fluent in Slovak.

Experience and Skills:

• At least 2 years of experience in an administrative or office management role.
• Exceptional attention to detail.
• Ability to work collaboratively in a dynamic, fast-paced environment.
• Ability to work independently and prioritize tasks.
• Experience with MS Office required; basic Excel skills (v-lookup, pivot tables).

Our Offerings and Perks:

• Innovative Technology Stack: Influence the tools and technologies used within our advanced technology stack.

• Inspiring Work Environment: Enjoy a vibrant and supportive office atmosphere in Bratislava.

• Talented Global Team: Collaborate with bright, skilled, and passionate colleagues from around the world.

• Flexible Working Hours: Benefit from a flexible schedule that accommodates your work-life balance.

• Competitive Compensation: Receive a salary package that reflects your skills and contributions.

• Multicultural Team: Join a friendly and diverse team with a presence in over 7 countries, fostering a collaborative and easy-going work environment.

• Healthy and Energizing Snacks: Enjoy fresh fruit days and excellent coffee.

• Social Events: Participate in grill parties on the company terrace, monthly events, and team-building activities.

• Wellness Support: Access the Multisport card and paid sick days.

• International Clientele: Engage with an international customer base including renowned names like Business Insider and BBC.

• Career Development: Take advantage of ongoing career guidance, mentoring, introductory training, and self-learning opportunities.

• Employee Referral Program: Benefit from the "Refer-a-Friend" program with bonuses for successful referrals.